Minutes

March 9, 2011

February 9, 2011

January 12, 2011

December 8, 2010

The President and Board of Trustees met in regular session on Wednesday, March 9, 2011. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, and Trone, Treasurer Ehrhardt and Clerk Harrison. Absent was Trustee Pletsch. The minutes of the February, 2011 meeting were approved as sent with a motion coming from Brown, seconded by Acuncius, motion carried.

Trustee Edens made a motion to accept the financial report ending 2/28/2011 with a second coming from Trustee Lenkaitis. Motion carried.

Trustee Acuncius made a motion to pay bills as presented with a second coming from Trustee Trone. Motion carried.

Communications

	Thank you from After School Activities Program for last months donation.
	Special Olympics - Acuncius made a motion to donate $100 with a second coming from Trone, motion carried.

Zoning and Planning

Discussed D. Reed's replacement to the zoning board. A notice will be placed in the post office and also on April 1 water/sewer bills to see if there is any interest. If this generates no interest - an ad will be placed in the Putnam Co. Record.

Water and Maintenance

	Mekely informed the board that there has been a 4 wheeler riding around the pump house and lift station leaving tire marks in the mud.
	Kusek informed the board that bad valves at the STP will be replaced March 22 or 23 when the company is in our area.

Sewer System

	We are still waiting for the south lift station pump to be returned. Should be tested early April and returned shortly after that.
	Gravel is needed on the walkways at the Sewage Treatment plant. Mekley was instructed to purchase gravel to do this and keep some on hand.

Engineering

Jack Kusek did research on suppliers for remote readers. Price rates vary. Will discuss at a later date. At this time, there is no grant monies to purchase remote readers that Kusek is aware of.

Police Report

	One breaking and entering - no charges filed - teenagers warned to stay off property.
	3 traffic stops and one expired license plate
	The village received a letter from Ragen Communications stating that we needed to modify our FCC license and make our radio system narrow band compliant by Jan 1, 2013. Trustee Acuncius stated that we are already in compliance.

PC EMSDA

No report

Baseball

Trustee Lenkaitis stated registration is completed. The numbers are low this year and village children will be going to other towns to play summer ball. At this time, Little League will be in Hennepin and Minor League and Instructional League are undecided at this time. There will most likely be one girls team in each McNabb and Magnolia.

Old Business

Again, Don Reed's replacement was discussed.

New Business

	A levy confirmation from the County Clerk's office was signed stating no additional monies were levied.
	Census 2010 verification will be signed and returned.
	Acuncius made a motion to purchase three 2011 Illinois Municipal Handbooks at $37 each for the village. Edens seconded the motion, motion carried.
	A letter was received from Ameren IP informing us that the CATV and Telecom Application Fee will increase to $93.00 per pole. This does not affect the village at this time.

There was no further business. Next meeting will be held on April 13, 2011. Brown made a motion to adjourn with a second coming from Trustee Lenkaitis. Motion carried. Meeting adjourned.

The President and Board of Trustees met in regular session on Wednesday, February 9, 2011. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, Pletsch, and Trone, Treasurer Ehrhardt, and Clerk Harrison. The minutes of the January 2011 meeting were approved as sent with a motion coming from Trone, seconded by Pletsch, motion carried.

Trustee Brown made a motion to accept the financial report ending 1/31/2011 with a second coming from Trustee Edens. Motion carried.

Bills were presented for approval for payment. Trustee Pletsch made a motion to pay bills as presented with a second coming from Trustee Acuncius.

Communications

	Thank you from the Shirley Kusek family
	USDA Farm Service letter
	ILCC news magazine
	AWWA water operator training serires
	NCRBC promoting local spending
	IRWA - storage tank - operation and maintenance seminar - March 15 - East Peoria
	Illinois Dept of Financial & Professional Regulations - licensing of barber shops and salons
	Pipeline Safety Awareness & Emergency Response Program
	McNabb-Magnolia Jr. Women's Club - requesting donation for 8th grade trip. Trone made a motion to donate $200, Lenkaitis seconded, motion carried.
	PC After School Wellness Program - Brown made a motion to donate $250 with a second from Edens, motion carried.

Zoning and Planning

	Village President Presthus announced that Don Reed has turned in his resignation from the Zoning Committee, Zoning Board of Appeals, and Planning Commission effective immediately. Will discuss replacement at the March meeting.
	Steve Halbleib has requested zoning information concerning the installation of an above ground swimming pool.

Water and Maintenance

	IEPA sent letter informing the village that our TEST contract meets state requirements
	According to Bob Mekley, Jim Goldasich will inquire about reimbursement of snow removal costs. Copies of snow removal invoices will be given to Mr. Goldasich.

Sewer System

	The final bill minus retainage for JW Ossola has been submitted - retainage will be 5% or less.
	Sickley's final bill will have approximately $2,000 retained.
	Waivers of lien for all payments will be signed.
	The pump for the south lift station is still being repaired and will not be returned until the end of February. Kusek stated the pumps should be warranted for 2-3 years.

Police Report - no report

PC EMSDA - no report

Baseball

	Trustee Lenkaitis stated that no one has shown any interest in supervising the concession stand.
	There will be a meeting on Sunday, February 13 which Lenkaitis cannot attend. Mayor Presthus will try to attend this meeting.

Old Business

Mayor Presthus has been working with a company getting prices on electronic water meters. Kusek stated that he can get us a list of other companies that sell these meters for other prices. Prices will be approximately $150 per meter with another $150 for installation.

New Business

	A formal lien letter has been received from Flo-Systems. We were informed this is just a formality - no action needs to be taken.
	A complaint letter has been received from a village resident concerning the snow/ice/slush removal. Any corresondance with village residents must be forwarded to the mayor or clerk for approval before being sent.
	There was discussion of the price of salt and cinders. Mekley was instructed to make sure there were enough on the streets to prevent accidents.
	Sidewalk snow removal was discussed. If businesses are not removing snow in front of their businesses, Mekley has been asked to use the village snowblower to clear sidewalks.
	A village resident removed snow from his property and moved it to a Railroad Street property. A letter will be sent asking him to refrain from this action in the future.
	Spring Green letter stating 2011 prices - no action taken at this time.
	Christmas decoration sale catalog was discussed. It was decided to use colored bulbs and tinsel wrap on the poles again this year.
	It was announced that July 22 is Movie in the Park. Contract from Sunset Cinema will be signed and returned. Our deposit has been waived for 2011 and we received a $200 valued customer discount.
	Trustee Trone made a motion to pass a resolution to clean up Lake DePue and remove hazardous material from surrounding area. Lenkaitis seconded, motion carried. Resolution will be signed and returned to Village of DePue.
	Village wide garage sales will be held on May 7 with village clean up day set as May 10.
	A handicap parking space will be placed in front of the library on Main Street.
	Kusek will check into companies for street striping.
	Bob Steele will be contacted on collection procedure from businesses with large unpaid water bills.
	Dick Fay has contacted Clerk Harrison about paying sewer/water on both of his apartments. A certified letter and copy of ordinance will be send to him for his reference.
	Acuncius informed the board that McBaba, American Legion, and McNabb-Magnolia Jr. Women's Club are interested in replacing the sign in Coleman Park. They will come up with ideas and contact the Coleman family for their approval.
	Edens stated that he was contacted by a village resident concerning water payment procedures. Officer Copeland was instructed to collect meter readings from village residents that did not return their meter cards in a timely matter. In the future, all residents not returning cards in 10 days will be charged $150.00.

There was no further business. Next meeting will be held on March 9, 2011. Brown made a motion to adjourn with a second coming from Trustee Lenkaitis. Motion carried. Meeting adjourned.

The President and Board of Trustees met in regular session on Wednesday, January 12, 2011. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, Pletsch, Trone, Treasurer Ehrhardt and Clerk Harrison. The minutes of the December 2010 board meeting were approved as sent by Trustee Edens and seconded by Trustee Pletsch. Motion carried.

The treasurer's report was given. Ehrhardt informed the board that the water fund has lost money this year. The loss so far for 2010/2011 fiscal year is $6,600.00. Trustee Lenkaitis made a motion to accept the financial report ending December 2010 with a second coming from Trone. Motion carried.

Bills were presented for payment. An invoice was presented to the board from Steve Wilson in the amount of $692.35. It was for crop disturbance during the sewer installation on the north side of town. Acuncius made a motion to pay with a second coming from Trustee Pletsch. Motion carried. Lenkaitis then made a motion to pay all bills as presented with a second coming from Acuncius. Motion carried.

Communications

	A thank you was received from NCICG for a plant for their Open House of their new office in Ottawa.
	IEPA - Asbestos monitoring - Will check with J. Kusek to see if we have A-C pipes in our water system.
	PC Record - letter informing the board that the village will receive a 5% discount if we advertise in 3 special issues. Lenkaitis made a motion to do the advertising with a second from Acuncius. Motion carried.
	Bureau/Putnam County Health Dept. - temporary food events permit - no action taken.
	IRWA - Feb 22-24 annual conference in Effingham.
	IDOT - letter informing the Village that the sign recognizing the 2009 champion softball team has been installed on the north and south sides of the village on Rt. 89.
	NCICG - newsletter distributed to all board members.

Zoning and Planning

Trustee Acuncius informed the board that the ordinance book as been redone and completed. He would like to get 3 copies made and estimates that the total cost will be approximately $250.00 for printing, paper, and binders. Trustee Trone made a motion to allow the copies to be made with a second from Brown. Motion carried.

Water and Maintenance

	B. Mekley informed the board that there is a temporary pump at the south lift station. The original is under warranty and should be repaired and back in a couple of weeks.
	There was discussion of purchasing a spare pump for the lift stations. The cost to replace the one we have installed now is $4,480.00 (explosion proof) minus the cost of the flange. There is also a pump available that is not explosive proof for the cost of $3,028.00. Mekley will talk to Jack Kusek to check on warranty for pump we have now.
	Trustee Edens made a motion to purchase a Sensaphone alarm for the pump house. The cost is $364.95 with Jack Kusek and Joe from Test doing the installation. Trone seconded this motion, motion carried.
	Mekley state that the cap of the buffalo box at the Mike Porath property is broken. It will be repaired if needed.

Sewer

	More valves are broken at the sewer treatment plant - will be replaced under warranty.
	B & M Concrete's certificate of insurance has been reinstated.

Police - no report.

PC EMA - no report

Baseball

	Trustee Lenkaitis attended the first baseball meeting of the season. Registration will begin soon - with the cost being $20 / child. Registration will likely be held the last week of February and the 1st week of March. She informed the board that Bi-County fees are going up this year.
	We need concession stand supervisor and coaches. A notice will be printed on water / sewer invoices.

Ordinance #203 AMENDING THE ORDINANCES 41 AND 169 BEING ORDINANCES ESTABLISHING RATES FOR WATER SERVICES OF THE VILLAGE OF MCNABB was passed by roll call vote. All ayes, no nays, no absent.

The ordinance now reads that out of village residents will be charged $30 / month minimum and the charge for not reading water meter cards and returning within 10 days will be charged $150.00. We have received the newly completed 2010 zoning codification ordinances. CD and binders are available at the library.

Clerk Harrison informed the board that she cancelled the 2nd village cell phone. It has not been used for sometime.

Trustee Lenkaitis has started investigating purchasing outside sewer meters for grass, plant watering and filling pools. Presthus also stated that one of Big D's employees father may be able to get them for us. Presthus and Lenkaitis will continue working on this.

Village Christmas Party will be held Friday, January 14 at Payno's. 6:30 appetizers with 7:00 dinner.

There was no further business. Next meeting will be February 9. Brown made a motion to adjourn with a second coming from Pletsch. Meeting was adjourned.

The President and Board of Trustees met in regular session on December 8, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, Trone, Treasurer Ehrhardt, and Clerk Harrison. Absent was Trustee Pletsch.

Trustee Lenkaitis made a motion to accept the minutes of the November 2010 meeting with a second coming from Trone. Motion Carried.

The financial report was given. Trustee Brown made a motion to accept, with a second from Trustee Edens. Motion carried.

Bills were presented for approval for payment. Trustee Acuncius made a motion to pay bills as presented with a second from Trustee Lenkaitis. Motion carried.

Communications

	Alzheimers Association - request for donation - no action taken.
	American Red Cross - request for donation - no action taken
	Ameren - letter explaining clearance issues for power lines
	Spring Green - no action taken
	IL EPA - waiver for 2011/2012 renewal application

Guests

Linda Moreno from Moreno's On Main was present with her concerns with the amount of her water/sewer bill. She is charged water and sewer for the restaurant and her two apartments. She has been informed that the apartments may be able to be metered seperately and the residents can be individually billed.

Zoning And Planning

There was a public hearing held at 6:00 pm prior to the regular scheduled meeting to approve Zoning Ordiance #201. Zoning Ordinance #201 was passed Novembef 11, 2010 pending approval at the public hearing.

Water And Planning

	Mekley informed the board that the check valve above the pump is bad. It is not worth pulling the pump to replace at this time.
	Mekley stated that cinders are very hard to find this year. He has talked to Jim Maupin from henry that uses slag plus salt. Cost will be between $48-$49/ ton.
	Generator at the treatment plant was started today.
	The broken valves were replace at the treatment plant about 3 weeks ago. There are a couple more that need to be replaced that are warranty replaceable.
	Joe from TEST has placed a sign on the door at the treatment plant that reads: "MCNABB WASTEWATER TREATMENT PLANT".
	Mekley has inspected 41 sewer hook-ups and F. McNaughton has inspected 4. They are placing locating wires in the sewer ditches for easy locating in the future.
	Trone made a motion to purchases 26 keyed alike padlocks for the treatment plant. They will be ordered from Grainger in the amount of $595.89. Lenkaitis seconded this motion. Motion carried.
	A 2010/2011 snow removal bid was received from JW Ossola. Lenkaitis made a motion to accept their proposal with a second coming from Trustee Edens. Motion carried.
	A new test contract was signed to include the sewer plant for the same cost at $367.
	Brown made a motion to purchase a trailer to move the trash pump from Farm & Fleet in the amount of $429.99. Acuncius seconded, motion carried.
	Received a letter stating that B & M Concrete bond will be cancelled as of 12/14/10.

Engineering

Pay request #11 for Ossola - $141,689.83 - work done (extra work being negotiated) $126,247.36 - retainage.

An invoice was presented to the board from Big D Earthmovers in the amount of $1,550.00 for labor, machine, and fill to find a stake at the B. Johnson property. No action was taken at this time.

Bob Steele will be contacted to amend our water ordinance to raise the minimum monthly water rate charge from $15/month to $30/month for out of city limit residents.

The board reviewed bids from 3 contractors for village sewer hookups. After discussion, it was decided to get a bid from Grassers. There was discussion of what funds will pay for these hookups - Ehrhardt will discuss with Arch Hopkins.

Reminder that NCICG will hold their open house for their new office in Ottawa on Thursday, December 16 from 4:00 - 7:00 pm.

Elaine Theisinger contacted Trustee Acuncius with concerns of water standing in the ditch in her front yard. Will wait until spring and let Ossola know about this.

The final pay request was received from NCICG for CDAP Grant administrative services in the amount of $5,250.00.

There was discussion of what bills to be paid out of the sewer fund. They are as follows: phone bill, Ameren, special testing, and salaries for Mekley and Harrison.

Clerk Harrison has written a letter to IDOT requesting signs to be placed on Rt. 89 in honor and recognition for the 2009 Jr. High Girls Softball Team winning State Championship.

Kusek asked if the village wanted to proceed with the grant for a 2nd well. Village will be responsible for 25% of the funding. After discussion, it was decided to pursue next year.

Village Christmas party will be held January 14 at Payno's. Invitation will follow with list of menu items to choose from. RSVP will be January 1 to Clerk Harrison.

Christmas decorations are not up - will meet at 9:00 AM on Saturday to get them done/

There was no further business. Next meeting will be held on January 12, 2011. Trone made a motion to adjourn with a second coming from Brown. Motion carried. Meeting was adjourned.

The President and Board of Trustees met in regular session on Wednesday, November 10, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Brown, Edens, Pletsch, Trone, Treasurer Ehrhardt and Clerk Harrison. Absent were Trustees Acuncius and Lenkaitis.

Eden made a motion to accept the minutes of the October, 2010 meeting as sent with a second coming from Trone. Motion carried.

Trustee Brown made a motion to accept the financial report ending October 31, 2010 as read, with a second coming from Trustee Pletsch. Motion carried.

Trustee Edens made a motion to pay outstanding bills as presented. Pletsch seconded this motion, motion carried.

Communications

	Thank you's were received from McNabb Fire District, PC EMA and PC EMS for donations made.
	PC Historical Society Newsletter
	Toys In The Pantry - requesting donation - hold until next fiscal year
	Illinois Municipal League - certificate of membership
	Illinois Interchange magazine

Guests

Jack Bima from Jack's Gas and Brett Hansen from Country Corner Convenience Store were present to discuss their sewer and water user charges. According to ordinances, Attorney Bob Steele and Engineer Jack Kusek, they will be paying two sewer usage and two water useage charges because they are two separate businesses. They have only one water meter in the building and there is no way to install a second, so they will share water usage overage. Their argument was that the gas station had the only bathroom and the grocery store should not be required to pay sewer user charges since they will not be using the sewer, but the grocery store does have running water, therefore does use sewer for their wastewater. Attorney Bob Steele stated that they were separate businesses and this is how it will be billed. No further action was taken.

Zoning and Planning

NCICG sent a final draft of the zoning ordinance for the boards' review. Brown made a motion to adopt the final draft with a second from Trustee Edens. It will be recorded as Zoning Ordinance #201.

Water and Maintenance

	Bob Mekley informed the board that the Fay Apartments have only 1 water meter and 1 shutoff. He would like to get new water lines, buffalo box, and add a shut-off to this building. Brown made a motion to allow Mekley to contact Ossola Construction Company to do the work, Pletsch seconded. Motion carried.
	Mekley also reported on the progress of the inspection reports. He stated that there have been quite a few instances that he has had to return to the job 2 or 3 times to inspect because of incorrect work being done. He was instructed to bill accordingly, if need be, bill twice.

Sewer System

	There are broken valves at the treatment plant. Kusek instructed they would be replaced in a couple of weeks.
	Mekley stated he needs approximately 20-keyed alike padlocks for the treatment plant. Trone will check into prices with Graingers and get them ordered.
	The Village received a letter from Jim Maupin of Maupin Excavating from Henry stating that he guarantee's his work on the glued joints for 5 years. Letter will be kept on file.
	Alarm system and phone lines installation at the treatment plant will be scheduled.
	Final punchlist was distributed from McClure Engineering. Kusek state that the lift stations are running and all piping is installed.
	Trustee Trone made a motion to approve the final pay request for DJ Sickley in the amount of $62,964.11. Edens seconded this motion, motion carried. Kusek stated that there were only $3,643.47 extra's which included the timer on the aerator and insulation around the manholes.
	Discussed applying for a grant for another well in the village. Grant deadline is the end of January. Need to check to see if we need to do a current survey.

Police Report

Report turned in from Officer Copeland

Baseball Report

Mayor Presthus will contact last year's concession worker for return of baseball moneybox and reports.

Attorney Bob Steele presented to the board an amendment to our Appropriations Ordinance requesting an increase for the appropriated amount in the Sewer fund to $2,610,000.00. A roll call vote was taken: Brown aye, Edens aye, Pletsch aye, Trone aye. Absent Trustees Acuncius and Lenkaitis. Brown made a motion to adopt the Appropriations Amendment Ordinance #202 with a second from Pletsch. Motion carried.

There was discussion concerning unread water meters in the village. Harrison informed the board that there are quite a few meters that never get read and we need to start keeping a more accurate account of water useage. It was decided to send Officer Copeland to get meter readings if the residents don't read them. There will also be a new ordinance drawn up raising the fee for unread meters to $150 instead of $75. Ordinance will be ready for adoption at the December meeting.

Brown made a motion to allow the renewal of Clerk Harrison notary for the amount of $45.00. Edens seconded, motion carried.

Bob Mekley purchased a digital camera for use for the sewer inspection. He will turn in a receipt for reimbursement.

Clerk Harrison will order two filing caginets: (1) 4 drawer for the sewer treatment plant and (1) 2 drawer for the village hall for storing all sewer inspection reports and pictures.

Received a bill from Campbell Insurance for additions of fencing around sewer treatment plant and mine subsidence in the amount of $137.00.

There was discussion of water rate increase for out of city limit residents. Will check with Jack Kusek to ask for suggestions.

NCICG forwarded a new grant information for a park, recreational facility construction grant. Will get more information.

Mayor Presthus stated to the board that a resident informed him that the corner of Paul and 7th Street has been narrowed drastically causing it difficult for two cars to turn. Will be checked into.

Bids were received from AWSS for village property sewer hookups:

1) Library and garage - $2,737.62; 2) Water treatment plant - $373.00 (pump and fill tank in park); 3) Pump House Sump Pump Line - $1,174.41; 4) Toilets at the park - $1,482.68.

Mekley was instructed to get other bids for comparison.

There was no further business. Next meeting is December 8. Meeting adjourned.

The President and Board of Trustees met in regular session on October 13, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Edens, Lenkaitis, Pletsch and Trone, Treasurer Ehrhardt, and clerk Harrison. Absent was Trustees Acuncius and Brown.

Trustee Lenkaitis approved the minutes of the September board meeting as sent with a second from Trustee Trone. Motion carried.

Trustee Lenkaitis made a motion to approve the financial report for month ending September 30, 2010, Pletsch seconded. Motion carried.

Communications

	A letter was received from Douglas Kuhn thanking the village for acknowledging the clean up he does in Coleman Park.
	Thank you and picture from Lady Puma's for the use of the Coleman Park for softball tournament that was held in September.
	Thank you from the family of Suzanne Miske for donation.
	Plaque and letter from US Census Bureau for participation in Census 2010.

Zoning and Planning

Mayor Presthus announced that there will be a meeting held on Thursday, October 14, 2010.

Water and Maintenance

	Bob Mekley presented to the board an estimate from Albrecht Well Drilling for the repair of the leaking pipes in the well. It would include removing and replacing pipe equipment, 10 HP 3-Phase motor, 90 L pump end, and 2-1/2" schedule-40 steel pipe (9 sections). The price is $9,488.60. Lenkaitis made a motion to proceed with the repair with a second from Edens. Motion carried.
	Mekley is working on getting prices on striping for the parking spaces on Main Street. Will stay with 10' centers and place a handicap space in front of the library/post office.

Sewer System

	Official hook-up day for sewer system is Thursday, October 14, 2010.
	Mekley informed the board that some valves are leaking at the sewer plant and need to be replaced.
	Chad Coleman of Cole's Sales & Service states that his hook up is on the opposite side of Railroad Street. He has brought it to the attention of Ossola's Construction, but it was not changed. Does not want to pay for street resurfacing.
	Presthus informed the board that he has two gentlemen interested in being inspectors for sewer hookups. They will get paid $25 for each inspection and are required to fill out proper paperwork and take pictures for our files. David Leigh from Big D Earthmovers and Frank McNaughton are the interested parties. Bob Mekley stated he would help out if someone showed him what to look for.

Engineering

Jack Kusek was not in attendance. More pay requests have been signed.

Police Report

There were 3 traffic stops, dog running at large/barking, assistance with an accident, clean up of brush pile and weeds.

PC EMA

Betty Johnson turned in report from August meeting.

Baseball

Presthus received and approved the by-laws of the Bi-County. Lenkaitis stated that the Bi-County board is trying to make the instructional team part of the Bi-County. Henry is trying to get into the Bi-County

There will be an informational meeting for all residents that qualified for the sewer hook up assistance on Tuesday, October 19 at the McNabb Fire Station at 5:30 pm.

A letter was received from Brett Hansen concerning the tree in the alley behind his house. Ameren will not remove the tree free of charge because it is not conflicting with the power lines. Hansen attached information of a tree service and price for removal. After discussion from the board, the tree will not be cut down.

Edens made a motion to approve the Levy and Assessment of Taxes Ordinance #199 for the 2010/2011 fiscal year. Lenkaitis seconded. Motion carried. Roll call vote was taken. 4 ayes, 2 absent.

Trustee Lenkaitis made a motion to approve the Ordinance #200 Regulating Development in Floodplain Areas. Trone seconded, motion carried.

Treasurer Ehrhardt and Clerk Harrison have been working on locating water/sewer-billing software for the Village. They have found a program from Oak Bay Technologies for $499.95. After some discussion, it was decided to print bills on postcards that can be purchased from this company at a reasonable rate. The company has suggested a laser printer, which is faster and more economical. Edens made a motion to purchase the software and printer with a second coming from Lenkaitis. Motion carried.

Halloween Trick-or-Treat will be held on Sunday, October 31 from 5-7 pm. We will serve hot dogs and hot chocolate in Centennial Park during those hours.

Steve Sabotta would like gravel put back in his alley like it was prior to the digging. Ossola's and Jack Kusek have been contacted by Presthus about concerning this.

Presthus addressed the matter of 3 vacant seats that will be on the board at election time. Petitions can be picked up from Clerk Harrison.

The discussion of someone to be in charge of the sewer treatment plant was addressed again this month. There had been discussion of hiring someone to do this. Bob Mekley presented to the board a proposal from TEST stating that they will do the sewage plant for the same price of the pump house, which essentially will be free of charge except for testing fees. The entire board was in favor of this.

A proposal for a maintenance program was received from Cummins Generators. The cost for one year will be $1,278.68. Presthus will investigate this further. No action was taken.

Cole's Sales & Service Grand Opening will be held this weekend. Lenkaitis asked if they could use the popcorn machine from the concession stand. Board agreed.

Presthus looked into doing some sort of Christmas project this year for the Village. Would like to of been able to supply a family with Christmas - Food Pantry and Toys in the Pantry was contacted, but they can't give out names of families. They are pretty well set with their toys for the Christmas season and suggested doing drop boxes for the seniors. Will look further into this project for the next year.

Magnolia-McNabb Junior Women's Club will be borrowing our PA system for the Grange Halloween Party that is being held on October 24.

There was no further business. Next meeting will be held on November 10, 2010. Trone made a motion to adjourn, Lenkaitis seconded, motion carried. Meeting was adjourned.

The President and Board of Trustees met in regular session on Wednesday, September 8. Roll call was taken. Present were Mayor Presthus, Trustees Brown, Edens, Lenkaitis, Pletsch, Trone, Treasurer Ehrhardt, and Clerk Harrison. Absent was Trustee Acuncius.

The minutes of the August 2010 meeting were approved as sent by Trustee Lenkaitis, seconded by Trustee Pletsch. Motion carried.

The Treasurer's report was given. Trustee Edens made a motion to accept the financial report ending August 31, 2010 with a second coming from Trustee Lenkaitis, motion carried.

Communications

	NCICG - certificate of membership
	NCICG - North Central Illinois Economic Development District - help raise local share of monies - $250 / donation. Brown suggested that there be no action taken at this time.
	Water / Wastewater classes - Fall 2010 - IVCC
	A letter from Brett Hansen asking the board to recognize Doug Kuhn for his many hours of work in the park. A thank you will be sent.

Zoning and Planning

No report

Water and Maintenance

Mekley informed the board that the pump needs a new motor and pipe section. He will check on pricing for black pipe and stainless steel piping for next meeting. Stainless steel will be more costly, but will last alot longer.

Sewer System

	Kusek informed the board that the sewer treatment plant is done and ready. One lift station has power.
	Sewer User Charge Ordinance #196 was discussed. After lengthy discussion, Trustee Brown made a motion to begin charging village residents sewer user charges on November 1, 2010. Edens seconded, motion carried. Monthly charges will be as follow:

* Debt Service - $46.84

* Operations and Maintenance basic charge - $6.90

* Capital Improvement Charge - $1.00

Total Basic Charge - $54.74

	We will still read meters every 3 months and the sewer charge will reflect water use overage in the operation and maintenance charge. A letter will be drafted and sent to all village residents explaining the sewer rates and the beginning billing date.
	There has been some talk from the contractors that will be working on sewer hookups in the village concerning the pipe being recommended.
	There was also discussion concerning how to keep unlicensed contractors out of the village. No solutions were found.
	We are in need of someone to inspect the newly hooked up sewer lines. The person will have to be in town on a daily basis to check hookups for correct slope, tight joints, etc. Pictures need to be taken of every hookup to be kept on file. Edens made a motion to pay $25 per hookup inspection, Brown seconded, motion carried.
	There was discussion to contact M. Holmes of Hennepin to inquire that his price would be to be our sewer system supervisor. TEST will also be contacted to see if they are interested..

Engineering

	Kusek stated that Ossola's construction and Sickley construction are 86% complete as of this date.
	Trustee Lenkaitis made a motion to accept pay requests from Ossola's in the amount of $226,404.75 and Sickley's in the amount of $234,587.29. Trone seconded this motion, motion carried. Request will be turned into the state. According to Kusek, there should be no further delays in receiving monies from the state. The village will begin paying on our loan 6 months after completion of the project with 2 payments per year.
	Main street paving is scheduled the week of September 13.

Police Report

No report - Rollie Copeland's new cell number is #815-915-7553.

Baseball

No report on PUMA Classic that was held at Coleman Park on September 4.

Shug Grosenback from NCICG is interested in the old desk in the meeting room at the library. Board was asked if she could have it. Bob Mekley stated that he needs a desk at the sewer treatment plant.

A handicap parking space will be placed at the libarary/post office. Will install sign and re-paint when new paving is done.

Edens made a motion to donate $50 to the Nature Conservancy in memory of Suzanne Miske of NCICG. Brown seconded, motion carried.

There was no further business. Next meeting will be held on October 13, 2010. Brown made a motion to adjourn with a second from Lenkaitis. Motion carried. Meeting was adjourned.

The President and Board of Trustees met in regular session on August 11, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, Pletsch, and Trone, Treasurer Ehrhardt and Clerk Harrison. The minutes of the previous meeting were approved as sent by Trustee Lenkaitis, seconded by Pletsch, motion carried.

Treasurer Ehrhardt informed the board that a $22,000 invoice was earlier paid this month out of the General Fund to Ameren IP to get service to sewage treatment plant and lift stations. This money will be reimbursed to the General Fund by the Sewer Fund when EPA monies come through. A budget was presented to the board that Presthus, Ehrhardt, Edens and Harrison had previously worked on. These are the numbers we will be using for budgeting this year. Edens made a motion to approve the 2010/2011 budget with a second coming from Brown, motion carried. Acuncius then made a motion to accept the financial report ending July 31, 2010 with a second coming from Trustee Edens. Motion carried.

All bills were presented for payment. Trustee Lenkaitis made a motion to pay bills as presented with a second from Trone. Motion carried.

Communications

	PC EMS - requesting donation for Annual 5K Run/Walk - August 28 - No action taken.
	IV American Red Cross - requesting donation for Walk, Run, Bike Event - August 22 - No action taken.
	North Central Behavioral Health Systems - information on drug, alcohol, and tobacco abuse.
	McClure Engineering - copy of letter J. Kusek sent to Representative Mautino requesting help getting out money from the state for our sewer project.
	Thank you from the family of Rose Boggio.
	NCICG - hosting their annual golf outing on September 9 at Deer Park - $80 per person.
	Heritage Corridor - explaining their website.

Guests

Nora from NCICG was present to inform the board that the informational letters have been sent out to all residents concerning the sewer hookup assistance. Extra applications were sent home with Clerk Harrison. She would like to have an informational meeting the week of September 14 at the fire station (6:30 pm) for all qualified applicants and contractors. Harrison will check on dates with Kusek and the fire station.

Zoning and Planning

As per Acuncius, the ordinances are almost finished.

Water and Maintenance

	Mekley informed the board that the water leak at the Lenkaitis home has been repaired.
	Installed new water shut off at Winner property - they have moved out of town and water was to be shut off.
	Tile problem at Beth Hauger has been repaired and there is no water standing on either Hauger or Schumake properties.
	Kerkhoff's still needs mowing after letter has been sent - Bob will mow and bill will be sent to Kerkhoff's.

Sewer System

	Kusek sent two pay requests for approval. Sickely's Pay Request #5 in the amount of $173,496.78 and Ossola's Pay Request #8 in the amount of $96,238.62. Brown made a motion to approve the payment for Sickley's pay request with a second from Lenkaitis. Motion carried. Lenkaitis made a motion to approve for payment Ossola's pay request with a second from Acuncius. Motion carried.
	The treatment plant should be ready within 2-3 weeks if work goes as scheduled. When power is established, the north lift station should be ready within 2 to 3 weeks following. Hookups for the north side of town could be ready for release by mid September as per Kusek.
	A tree was damaged in the alley behind Brett Hansen's house during digging. Acuncius contacted Shearer Tree Service to get his recommendation on what to do. Shearer Tree Service recommended removing the tree - Brown made a motion to pay consultation fee of $250 to Shearer Tree Service, Edens seconded, motion carried. Mattingly was contacted and gave us an estimate of $950 to remove the tree. No action was taken on this. Kusek informed the board that Ameren IP should be contacted for removal since power lines are involved. They may remove the tree free of charge due to the fact that it is located under power lines and if it falls, it will take power lines down with it.
	The Bima easement was discussed. The main line will be constructed as planned and increase the length of 6" sewer service from the manhole on the east side of the line north to a point west of his existing connection from the convenience store. Acuncius made a motion to draw up an easement for Bima to sign for the water main, which exists west of his building. Pletsch seconded, motion carried.

PC EMA

July 14, 2010 report read to the board.

Police Report

	Copeland reported 2 traffic stops, criminal trespassing on heavy equipment.
	Brake line ruptured in the squad car - has been repaired.

Baseball Report

	Puma Classic Softball tournament will be held in Coleman Park on Saturday, September 4. Softball parents will take care of diamonds, concession stand, and running scoreboard.
	There was discussion concerning the concession stand for summer ball. Presthus has not been able to get in contact with S. Halley at this time. Board will take more control over the concession stand next year.

There has been a couple of complaints from residents concerning the speeding ATV's on Railroad Street. Lenkaitis will mention this to Cole's Sales and Service.

Brown made a motion to donate $500 to each: Fire Dept., PC Ambulance and PC EMA. Lenkaitis seconded, motion carried. After some discussion it was decide to hold off making these donations until we get the state money replaced in the General Fund.

Presthus informed the board that old tile on Theodore Street has been replaced with new tile. The length was approximately 1100' @ $8.75 / ft.

Contractor's registrations for sewer hookups will be available from Clerk Harrison

Acuncius made a motion to request monies from the CDAP grant for payment to NCICG in the amount of $5,250. Pletsch seconded, motion carried.

"Movie In The Park" was cancelled twice due to inclement weather. Movie has been sent back with a letter requesting a credit for liscensing fee.

There was no further business. Next meeting will be September 8, 2010. Brown made a motion to adjourn, seconded by Trone. Meeting adjourned.

The President and Board of Trustees met in regular session on July 14, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis and Pletsch, and Treasurer Ehrhardt. Absent were Trustee Trone and Clerk Harrison. The minutes of the June meeting were approved as sent by Trustee Lenkaitis, seconded by Acuncius. Motion carried.

The Treasurer's report was given. Ehrhardt informed the board that there were 2 new accounts started at the First State Bank of McNabb. A Money Market account was started for the General Fund and monies were transferred from the Illinois Funds General Fund to this fund due to having a higher interest rate. Also the Sewer Fund was formed to be able to accept the EPA loan payments for sewer expenditures. Trustee Pletsch made a motion to accept the Treasurer's report ending June 30, 2010, seconded by Lenkaitis. Motion carried.

Bills were presented to the board for approval for payment. Motion to pay all bills came from Lenkaitis, seconded by Acuncius. Motion carried.

Communications

	IDOT - Letter informing us of the Transportation Enhancement Program Application Process has been reopened.]
	IDOT - Guidelines set for maintenance engineering.
	JULIE - Golf outing on 7/29/10.
	IV Cellular - letter regarding service after tornado
	After School Activities Program - Thank you.
	Red Cross - Walk, Run, Bike - Aug. 22nd - no action taken.
	Minimum wage increase notification from Arch Hopkins Office
	Certificate of liability insurance received from Judd Construction to have on file.
	State of Illinois Dump Truck Program - no action taken.

Guests

Hazel from Arch Hopkins, CPA was present to review the 2009-2010 audit with the board. She suggested that the board adopt a budget early in the fiscal year which the board will review and approve and work from that instead of relying on the appropriation amounts. The budget will be presented by Treasurer Ehrhardt to be approved by the board at the next meeting. Trustee Edens suggested that we adopt a budget early next year, possibly in Feb or March for the next fiscal year. Will discuss this more at next meeting.

Zoning and Planning

Trustee Acuncius reported that the recodification of the zoning ordinances are going well. It is close to being done.

Water and Maintenance

Problems with water on Beth Hauger's and Paul Schumake's property has started with repairs. The village will lay hose to bypass the broken tile on Beth Hauger's property and drain the water from Paul Schumake's property. Mekely reported that the estimate was around $1,300.00 to finish this job. Trustee Brown made a motion to go ahead with repairs. Seconded by Lenkaitis. Motion carried. Attorney Steele will send a letter to Schumake's attorney to notify him of what is being done.

The quonset hut on the south side of town that is owned by Kirkhoff's was reported that garbage bags full of garbage were being dumped near it in the tall weeds. Acuncius will get the contact name for Kirkhoff's and the address so that the village can send a letter for them to get this cleaned up and mowed.

Police Report

Trustee Acuncius reported that Officer Copeland should be checking in on his radio with the county when he goes on and also when he goes off duty. He will talk to Copeland about this matter.

It was reported to the village by Copeland that he has seen alot of ATV's on the village's streets as of late. Since Cole's Service is now an Articat dealer, it was decided that this is something that is going to happen as long as they are ridden safely. There were 6 traffic stops last month, 1 report of criminal damage to property that no charges were pressed, and 2 reports of retail theft where the stolen property was recovered and no charges pressed.

Engineering Report

Work at the treatment plant is going well. If all continues on the same schedule, the plant should be completed in late August or the first of September. Lift station will be ready at that time also. Payment request from Ossola Construction for $71,022.89 and request from Sickley Construction in the amount of $41,762.79 were presented for approval for payment. Trustee Brown made a motion to pay these 2 requests. Seconded by Lenkaitis. Motion carried.

PCEMA Report

Minutes of the PC EMA meeting were submitted and read to the board.

Baseball Report

Baseball games are done for the season. Lenkaitis reported she cleaned out the equipment shed. Will use the concession stand for Movie In The Park on Saturday, July 24 and then will be cleaned and closed for the season. A hot water heater has been installed in the concession stand.

Old Business

	Trustee Acuncius reported that abandoned vehicles were once again becoming a problem around the village. Will contact Officer Copeland to check these out.
	Community Service person - discussed using this program through the county on future projects.
	Main Street Repairs - When Main Street is resurfaced this fall, it will be necessary to grind off the center due to it getting higher than the curb. Kusek reported that you want about a 2% pitch.
	2nd reading of the Appropriation Ordinance. Trustee Edens made a motion to accept the 2nd reading, seconded by Lenkaitis. Roll call vote was taken. There were 5 ayes and 1 absent. Motion carried. Trustee Lenkaitis made a motion to pass the ordinance without the 3rd reading in August. Brown seconded. Roll call vote was taken. 5 ayes and 1 absent. Motion carried.
	Freedom of Information Officer - Trustee Acuncius volunteered to be the Village's FOIO. He will be required to take an online course for this. Motion made by Trustee Edens to appoint Acuncius to this position. Seconded by Pletsch. Motion carried.

New Business

	CMS Purchase Program - Will get application filled out to be able to purchase items with the state for substantial savings for the village. Will have to go to Springfield to pick up whatever is ordered. It cannot be delivered directly to the village.
	Meeting agenda on Monday - Trustee Acuncius suggested that the agenda to be e-mailed to all trustees when it is posted on Monday. Ehrhardt suggested they just print it out from the website, since it is posted at the same time.
	Construction incident - Frank McNaughton was in attendance to report an incident with an employee of Ossola Construction verbally abusing a resident that resides in a home he owns in the village. The board took his complaing under consideration and will discuss what can be done about the situation. Also Mr. McNaughton reported that the mailbox at that location was reinstalled at a different location from the original by Ossola's He would like to have it moved back to the original location.
	Smoker Pot - The smoker pot in front of Moreno's on Main was stolen some time ago. Trustee Edens made a motion to replace it with a new one. Seconded by Lenkaitis. Motion carried.
	Trustee Acuncius reported that a tree near 4th and Theodore streets was damaged when the sewer equipment came through and did some damage to a major root of the tree. Acuncius had a tree service look at it and they suggested taking it down. The board would like a second opinion from an aborist. Will look into this further.
	List for contractors for sewer hookups - Kusek said that he has a sample form for us to give out to contractors that would like to sign up for sewer hookups. They must meet a list of requirements that will be set by the village. When the list is devised, it will be published in the PC Record. We will discuss this more at the next meeting.

At 8:15pm Mayor Presthus and the Board of Trustees went into Executive Session. At 8:30pm it was adjourned.

There was no further business. Edens made a motion for adjournment, seconded by Brown. Motion carried. Next meeting will be August 11, 2010.

Minutes by Vicki Ehrhardt / Acting Clerk

The President and Board of Trustees met in regular session on June 9, 2010. .Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, Pletsch and Trone, Treasurer Ehrhardt and Clerk Harrison. The minutes of the May meeting were approved as sent by Trustee Lenkaitis, seconded by Pletsch. Motion carried.

The Treasurer's report as of May 31, 2010 was given. Ehrhardt informed the Board that she renewed the Baseball fund CD for 22 months at 2% interest. It will mature 4/4/2012. Brown made a motion to accept the financial report ending May 31, 2010 with a second from Trustee Acuncius. Motion carried.

Bill to be paid were presented for approval. Lenkaitis made a motion to pay bills as presented with a second coming from Pletsch. Motion carried.

Communications

	IDOT - letter informing us of routine maintenance items that can be paid using motor fuel tax funds.
	IL Dept. of Financial and Professional Regulation - roofing contractors / painters must be licensed.
	After School Activities - asking for donation - tables until August meeting
	NCICG - Acuncius made a motion to pay $90.37 for membership dues, Edens seconded, motion carried.

Guests

	Shug and Nora from NCICG were in attendance to discuss sewer hookups. They informed us that there is $66,000 in the grant for low/moderate income residents. Each qualifying resident is eligible for $900.00. There are two options when it comes to contractors for hookups for the residents who receive grant monies. Option #1 - Bid as one (1) contract for the whole village / one contractor and Option #2 - Each homeowner gets 3 bids. They are turned into NCICG for their review. CDAP will only pay the lowest bid. Kusek informed us that the project is 50% complete - should be able to start hookups in late August or early September.
	Jim Wellner was in attendance with a request to extend 2nd street to access his property (Lot 19 - NW corner). Gravel will be laid for access. Trone made a motion to assist Wellner with $300 for this project, Edens seconded. Motion carried.
	Andy - McNabb Ambulance Service was in attendance to introduce himself to the Board and to thank us on behalf of Magnolia for our help and donations during the tornado clean up this week. He informed the Board that they are in need of 4-5 cases of Gatorade for this weekend. Brown made a motion to send $100 - $150 for Gatorade, Lenkaitits seconded, motion carried.
	Kathy Russell and Paul Schumake were there to inquire about the findings concerning the water standing in their yard and across the street. Acuncius and Mekely had met with Rural Water Association this afternoon and they have found a blockage on the north end of the concrete pile. Property owner will be contacted and asked to fix the problem. Presthus will contact the property owner and then a certified letter will be send.

Zoning and Planning

The Planning and Zoning Committee will hold their last meeting on Thursday, June 24. They will approve final draft and bring recommendation to the Board.

Water and Maintenance

Mekley updated the board on the Fire Station water main break. A boil order was issued.

Police Report

	May and June reports were presented. There was discussion of small controlled bonfires - Officer Copeland will be instructed to allow.
	Report stated that 4-wheelers have once again been stopped.
	It was brought to the boards' attention that a smoker's pot has been taken from the downtown area.

Engineering

	Treasurer Ehrhardt asked if the $30,000 invoice that we paid out of general fund could be reimbursed with EPA funds. Kusek informed us that we could do that.
	A Sewer Fund must be opened at the bank - preferably interest bearing. Lenkaitis made a motion to set up such a fund with a second coming from Trustee Trone. Motion carried.
	Ossola's and Sickley's are both waiting on money. Kevin Bryant for EPA has promised Kusek that we will get money within the next week. An ordinance must be passed stating the intended sewer rates. Kusek will get one put together for signatures. Brown made a motion to approve Pay Request #2 t EPA in the amount of $104,306.00 for Ossola's (Pay request #6) and $194,427.04 for Sickley's (pay request #3). Retainage will be $116,102.43. Trone seconded this motion, motion carried.
	Treatment Plant is up and enclosed. Wiring is done. We will need a person with a Class 3 license to run this plant.
	Ossola's have informed Kusek that when the alley between Main Street and 5th Street is completed - they will start landscaping.
	Whitney / Griffith easement has been signed.

Baseball Report

Frank McNaughton has fixed the microwave so no need to purchase a new one. Instead, a hot water heater was purchased. McNaughton will install, but will have to hire an electrician to wire. Trone made a motion to hire the electrician with a second from Lenkaitis. A certificate of insurance must be produced.

Old Business

	Hi Hart Internet has send a final contract with all the requested changes. After some discussion, a roll call vote was taken. There were 2 ayes, 4 nays. Acuncius - nay, Brown - aye, Edens - nay, Lenkaitis - nay, Pletsch - nay, and Trone - aye. Hi-Hart Internet will not be allowed to install wireless internet in the Village of McNabb.
	Trustee Lenkaitis informed the board that IV Cellular also supplies wireless internet. They have options of renting ($10 / month) or buying ($280) the router with prices beginning at $50 / month.
	Cruise-In and Movie In The Park - Swank has been contacted to license the movie being shown which will be "Shrek". The licensing fee is $250.00 plus $21.00 shipping.
	Edens made a motion to pay licensing fee with a second coming from Trone. Motion carried.

New Business

	Rural Water Association met with Bob Mekley and Brad Acuncius. They informed them how to clean up the creek in the subdivision with the possibility of getting grants to do this.
	Ehrhardt asked the board for permission to transfer general fund monies from Illinois Funds back to First State Bank. FSB is offering a better interest rate at this time. Edens made a motion to allow this transfer with a second coming from Acuncius. Motion carried. All general fund monies will be transferred.
	A copy of the Appropriations Ordinance was presented to the board for the 1st reading. Changes were made and will be forwarded to B. Steele. Lenkaitis made a motion to approve these changes with a second coming from Trone. Motion carried. 2nd reading will be held in July.
	Brown made a motion to spend up to $1,000 for a new lap top computer for Clerk Harrison. Trone seconded, motion carried. Will contact Connecting Point.
	Clerk Harrison informed the board of United Way's Day of Action - "Sweep the Valley Clean" which will be held on Monday, June 21. They will place a box outside the library for residents to drop off recyclable aluminum cans.
	McNabb Fire Cadets are tentatively planning a pork chop dinner at Coleman Park on August 7. There was discussion of helping them pay for a band. Edens made a motion to donate $200 instead of paying for a band, Brown seconded. Motion carried.
	Mayor Presthus will contact R. Copeland to discuss the use of dirt bikes, ATV's and golf carts in the village.

At 8:30pm Mayor Presthus and the Board of Trustees went into Executive Session. At 8:35 pm it was adjourned.

There was no further business. Next meeting will be held July 13. Brown made a motion to adjourn with a second coming from Lenkaitis. Motion carried.

The President and Board of Trustees met in regular session on May 12, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Lenkaitis, Pletsch, Trone, and Clerk Harrison. Absent were Trustees Brown, Edens and Treasurer Ehrhardt. The minutes of the April meeting were approved as sent by Trustee Lenkaitis and seconded by Trustee Pletsch. Motion carried.

The April 30, 2010 financial report was presented to the board. Acuncius made a motion to accept the report with a second from Trustee Trone. Motion carried.

Bills were presented to the board for approval of payment. Lenkaitis made a motion to pay bills as presented with a second from Trone. Motion carried.

Communications

	Freedom House - newsletter
	City of Peru - they have used playground equipment from Roosevelt School to be donated to area towns.
	City of Spring Valley - Mayor's Cup 2010 Fishing Tournament - July 17 - $200 donation. Trone made a motion to allow Presthus to attend, seconded by Lenkaitis. Motion carried.
	NCICG - energy efficiency conservation block grants. Ideas discussed such as: new police car, shelter lighting, library heating, A/C, insulations.

Guests

Kathy Russell was present to discuss the water / sewage problem on their property on Railroad Street. She has hired a septic company and they claim the problem in not on her property. After discussion, Acuncius made a motion to dig a hole on Beth Hauger's property with her permission to see if the water is flowing under the concrete on her property. Lenkaitis seconded this motion, motion carried. Russell stated that the Board of Health would be contacting the village. Last year the village paid for roto-rooter to clean it out. Attorney Bob Steel was present and stated that tiles are not village responsibility. Kusek stated that they are privately owned.

Zoning and Planning

	The final draft of the zoning ordinance is available for review. Planning Commission must approve and recommend to the Village Board.
	It was brought to the board attention that Brad Abraham is interested in purchasing the salt shed on Railroad Street. Mekley stated he uses the building for salt storage.

Water and Maintenance

	Mekley informed the board the pump is still running good and pumping approximately 90 gallons / minute. He informed the board that a new pump would pump 93 gallons / minute. A main water line was hit last week in the subdivision. Watertower was shut down for a period of time and a boil order was issued.
	One of the concrete benches located on the east side of the park by the playground equipment has crumbled. Will be removed.

Engineering Report

	Kusek has been in contact with R.. Sandburg. Sandberg was concerned with the sewer line going through his property north of his home. Situation has been resolved. Pipe is 20' north of the house, which leaves the remainder of the lot accessible.
	Kusek informed the board the subdivision is completed and the boring under the railroad tracks is almost done. Should be completed by the end of the week if weather cooperates. Treatment plant - concrete tank is finishing - they are currently backfilling sides. Building foundation and generator pad is poured. Walls will be poured soon.
	Bart Whitney easement problem has been resolved. Jack Kusek and Rich Presthus will next meet at J. Bima property to see what can be resolved.
	Acuncius made a motion to submit for payment Pay Estimate #5 to Ossola's in the amount of $91,435.90 to date and Pay Estimate #2 to DJ Sickley's in the amount of $316,283.54 to date. Trone seconded. Motion carried.

An information meeting about the sewer system will be held on Wednesday, June 23 at 6:30 at the Fire Station in McNabb.

Baseball Association

	A new microwave is needed for the concession stand. Pletsch made a motion to allow Stacy to purchase one, with a second from Lenkaitis. Motion carried. Frank McNaughton has fixed the roll-up door on the concession stand. It was brought to the board's attention that no announcer fees are being paid this year. Stacy brought this to Lenkaitis' attention when a mother stated that the announcer was paid and able to eat from the concession stand for free.
	It was discussed to purchase a gift certificate for Frank and Stacy at the end of the season for all the extra work done on the concession stand this year.
	A thank you will be placed in the PC Record thanking the Granville Rotary for the remote control scoreboard in the park.

Trustee Acuncius discussed with the board a state-purchasing program for computers. It offers 15-20% off vendor prices. There are two dealers in the area that would offer tech service.

Bob Steele was present to discuss the Hi-Hart contract. Hi-Hart has agreed that a 1 year lease would be no problem. Some changes Steele would like to see in the contract are as follows: 1) Term: Steele would like it to read 30 days before termination date - Village can terminate. 2) Liability: Village must be covered party; supply certificate of insurance, and village must be listed as an additional insured. 3) Leased Premised: subject to our discretion and moveable 4) Surrender of Premises: must remove all equipment he installed; 5) Access: Limited access. Must go thru a village employee. Bob Steele will draft a letter to be sent to Mr. Hartenbower. Will hold further discussion until June meeting.

July Celebration was further discussed. The Cruise In will be called "Good Times Cruise In". The band is Bad Dog Entertainment, which will cost $250.00. The cruise in and band will take place from 4-8 pm; FFA is having a pork chop dinner - 4-8 pm; Bingo from 8-9 pm; Fired Dept. Cadets - Bake sale under the shelter 4-8 pm; Concession stand will be open for hot dogs, soda, etc, 4-8 pm, but will shut down between bingo and Movie In The Park which starts at 9:00 pm. The movie this year will be Shrek. 75 placques have been purchased for $1.00 each for the cruise in. There was discussion of 3 trophies also. Presthus will be getting flyers ready for distribution.

Trone made a motion to accept Ordinance #195 Ascertaining Prevailing Wages for the Laborers, Workmen, and Mechanics employed on public works. Lenkaitis seconded, motion carried.

The board was informed that the IEPA has revised our completion date for the sewer system. New date is 12/10/10.

Kathy Hafley from the county assessors office in Hennepin contacted Harrison. She stated that they have received no building permits from the Village of McNabb in over a year. She has been in the village and sees where some should have been issued. Presthus will once again contact S. Fusinato to see if she is interested. Frank McNaughton who is qualified to do this job and experienced in zoning has offered to help.

There was also discussion of Frank McNaughton offering his services as site manager. Kusek stated that Fran who is employed by McClure Engineering is our acting manager. He stated that when hookups begin, the village would then need someone to act on its' behalf.

Acuncius made a motion to purchase safety barricades with lights for $55.00 each. Lenkaitis seconded, motion carried.

There are a few items that need done in the park:

	Weeding around trees
	Replace announcer booths' doorknob
	New restroom keys made and given to coaches

Mekley brought to the board attention the subject of concrete driveways being installed over srvice lines. If there is a problem, the driveways must be torn up. According to Bob Steele - the village is not responsible if on the village's right of way.

There was no further business. Next meeting will be held June 9, 2010. Trone made a motion to adjourn, Pletsch seconded, motion carried. Meeting was adjourned.

The President and Board of Trustees met in regular session on April 14, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, Pletsch, Trone, Treasurer Ehrhardt, and Clerk Harrison

Acuncius made a motion to accept the minutes of the March, 2010 meeting as sent with a second coming from Trustee Pletsch. Motion carried.

Treasurer Ehrhardt presented to the board the March 30, 2010 financial report. She stated that all McClure Engineering bills would be taken out of grant monies when it is received. Trone made a motion to accept the Treasurer's report as presented with a second coming from Brown. Motion carried.

Bills were presented for approval for payment. Lenkaitis made a motion to pay bills as presented with a second coming from Trone. Motion carried.

Communications

	Hennepin Park District - $25 / session per child for swimming lessons. Trone made a motion to allow the village to pay for swimming lessons for McNabb children, Brown seconded. Motion carried.
	MP Fair Queen Pageant - request for donation - no action taken.
	PC Achievement Services - no action taken
	McNabb Cable and Satellite - complain report
	Illinois American Water - VIP tour - April 19 - 8:45 or 10:15
	Special Olympics - thank you for donation
	ABATE of Illinois - May is motorcycle awareness month - proclamation signed

Guests

	Cynthia Panizzi from IV Center for Independent Living was present to inform the board of the services this program provides. Would like McNabb to consider passing an ordinance stated that newly built homes in the village would be "Lifetime Homes" which means they would be or could be easily handicap accessible.
	Fred Hartenbower from Hi-Hart Internet was present. He again explained that he would like to provide the non-cable users in McNabb with another option which would be wireless internet. There is no phone line required and the village would get 3% for every subscriber. Board would like to review the contract with Attorney Bob Steele. Trustee Acuncius will try to contact Seatonville to get some input on the customer service of Hi-Hart Internet.
	Jacquelyn Smith from McNabb Cable and Satellite was also present to make sure that the board is aware that McNabb Cable is not working or associated with Hi-Hart Internet. McNabb offers DSL or Wilde Blue high speed internet and the village receives 3% of gross revenue of village only residents.

Zoning and Planning

	Presthus will contact S. Fusinato to make sure she is still interested in remaining as Zoning Officer.
	Presthus also informed the board that the ordinance codification should be complete in another meeting or two.

Water and Maintenance

	B. Mekely informed the board that the water shut off in the alley behind Grasser's has been dug up and recovered.
	Water hydrant in park is in need of repair.

Police Report

	There is concern of the use of ATV's in town. Copeland will be instructed to talk with the kids riding them.
	The radio in the squad car is unable to be repaired. A new system has been ordered and is being re-programmed. Cost is $450.00.
	Brown made a motion to purchase new safety lights for the squad car at the cost of $100 / light. Edens seconded the motion, motion carried. Two for the back will be purchased with the option of purchasing two fronts also.

Engineering

	Kusek informed the Board that the water treatment plant in underway. Floor has been poured and they are currently working on the walls.
	All easements have been signed. Residents living at 217 N. Walter Ave. were unaware of an easement when the purchased their property, but have signed a new one.
	Owner of Jack's Gas & Country Corner store is concerned with the hookups for his private and business properties. At this time he has not signed an easement. There are two options for these properties. The first option is to run the sewer line on the south side of the lot from a main on Paul St. The residence could be hooked up to the line and the gas station connected from the discharge on the SE corner of the building. The convenience store discharges to a tile on the south side of Main Street which would need to be routed along the west side of the building to the sewer in the south side of the lot. The second option for the convenience store would be to run a sewer from the alley north of the store on Robert's Street and bore under Main Street to the manhole. Estimated cost of option two is $10,000.00 and the board cannot justify at this time. Kusek will have further conversations with the owner of the properties.
	Kusek stated that some new driveways have been installed and adjustments have been made to move digging to the other side of the street.
	Ossola's would like a site manager to be able to communicate with. Acuncius made a motion to appoint Bob Mekely. Pletsch seconded. Motion carried. Mekley will keep a close eye on the treatment plant construction from the ground up.
	Acuncius stated that some kind of construction schedule would be helpful to be able to give resident.

PC EMA Report

No report this month.

Baseball

The baseball fence needs to be put back up by Ossola's. Kusek will made sure this gets done before games start.

Lenkaitis informed the board that Little League shirts would cost approximately $28 / each and Minor League Girls would cost $7 / each. They will be purchased from Creative Expression in Henry. Hats will be purchased separately. Sponsorships will cost $100. McNabb Veterinary, Country Corner Convenient Store, and MCBABA will sponsor teams this year. Patches will be placed on the shirts representing sponsorship. Stacey Halley will be in charge of the concession stand this year.

There was discussion concerning the July 24 celebration. It was brought to the boards' attention that Magnolia is also planning a celebration that weekend. After discussion, Brown made a motion to move forward with our plans, seconded by Lenkaitis, motion carried. The Car Cruise and DJ will be held in the park from noon until 5:00. Dash plaques will be purchased for the 1st 50 cars. Cost of the plaques will be approx. $2.50 each. DJ cost will be $550.00. Concession stand will be open to sell hot dogs, popcorn, and soda. The Movie in the Park will start at dusk and we will show "Shrek" this year. There was talk of having a "Dunk Tank" with Mayor Presthus in it.

Acuncius made a motion to enter into the new contract with Arch Hopkins with the amount not to exceed $3,100.00. Edens seconded. Motion carried.

Ehrhardt informed the board that Librarian Marilyn Calbow stated that the Library Board would pay for half of all repairs of the building when needed.

Steve Halbleib will be installing a new driveway. The water shut off is located in the gravel of his driveway. Bob Steele will be contacted to inquire about our liability in this matter.

R. Terando has cleaned up the standpipes on Tenth Street. No gravel will be put down at this time. Judd Construction has repaired the hold on 7th Sreet.

B. Mekely stated that the kids have been pulling down the shelter sides / curtains. It was suggested to install a calbe and lock system to stop this. Also stated that there is a pole on the west side of the shelter that is rotting. Trustee Trone will contact Williamson Construction to look at it.

Matt Mattingly has been contacted to take down 4 trees for the village. Total estimate cost is $1,575.00. Acuncius made a motion to accept this bid, Brown seconded, motion carried. Mekely will make sure Mattingly's certificate of insurance is up to date.

Acuncius stated that the girl's scoreboad would be in this week. Will be installed ASAP.

Putnam County Probation Office will be contacted to see if they have any convicted inmates that would be available to clean up Main Street.

There was no further business. Next meeting will be May 12. Brown made a motion to adjourn, seconded by Edens. Motion carried. Meeting was adjourned.

The President and Board of Trustees met in regular session on March 10, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Edens, Lenkaitis and Trone, Treasurer Ehrhardt and Clerk Harrison. Absent were Trustees Brown and Pletsch.

The minutes of the February 10, 2010 meeting were sent to all board members. Clerk Harrison stated that a correction must be made to those minutes. Hi Hart Internet is not working in conjunction with McNabb Telephone / Cable as stated in last month minutes.

Also Feb. minutes stated that no action was taken on Spring Green invoice. We will wait until spring to decide what, if any, services are needed from Spring Green.

Treasurer Ehrhardt prepared an Appropriation Report for the board to review. She once again brought attention to the over-budget Engineering fees that will be transferred to the sewer system fund according to Arch Hopkins. She also stated that the operating supplies in the Water fund is at 114% with 1-1/2 months left in the fiscal year. We will adjust our appropriation next year. After review and discussion, Trustee Edens made a motion to accept the financial report ending February 28, 2010 with a second coming from Trone. Motion carried.

Bills were presented for approval for payment. Jack Kusek informed the board that a newly received invoice from McClure Engineering in the amount of $20,637.61 will be paid out of grant money. He will forward a copy to NCICG. Mayor Presthus received a phone call from Orkin Pest Control concerning the cancellation of our termite inspection service. They informed him that they would like to come in and do one final inspection at no charge. Presthus ok'd this inspection. Edens made a motion to pay bills as presented with a second from Trustee Acuncius. Motion carried.

Communications

	Illinois Liquor Control Commission's Tobacco Program - no action taken.
	US Dept of Labor - correction has been made to Ossola's contract
	Illinois Valley Association of Realtors - Fair Housing Proclamation will be signed and returned.
	Special Olympics - Lenkaitis made a motion to donate $100 with a second coming from Trone. Motion carried.
	McNabb - Magnolia Jr. Women's Club - Acuncius made a motion to donate $200 to the 8th grade trip to Springfield. Edens seconded. Motion carried.
	Marshall Putnam FSA News - pamphlet given to B. Mekely
	Sunset Cinema - Lenkaitis made a motion to enter into contract with Sunset Cinema for a "Movie In The Park" on July 24, 2010. Trone seconded, motion carried. A deposit will be sent in the amount of $275.00 (half of total amount $550 which reflects a $200 anniversary discount). Remainder is payable the night of the movie.

Guests

	Jim Wellner and Fred Hartenbower were not in attendance.
	Acuncius informed the board that Jim Wellner would like to extend 2nd Street to the west towards his building by laying down gravel. Will be tabled until April meeting when Wellner is in attendance. Clerk Harrison stated that records from May 2007 when J. Dippel wanted to extend his driveway - the board paid $300 for material and hauling, Dippel paid the remainder.
	Presthus once again reminded the board of the following information concerning the proposal from Hi-Hart Internet; 1) Village will receive 3% of gross; 2) Village will receive 2 free hookups; and 3) $100 for hook ups. Hi Hart Internet insurance was questioned - Presthus stated that it is insured thru Hart Electric. There were other questions that could not be answered since HiHart Internet was not in attendance. The proposal will be tabled until April. Jackie Smith from McNabb Telephone and Fred Hartenbower will both be asked to attend to answer the boards questions. Once again, it was brought to the attention of the board that McNabb Telephone / Cable is not working in conjunction with HiHart Internet.

Standing Business

	Zoning and Planning - no action taken.
	Water and Maintenance - Bob Mekley informed the board that some water lines in the subdivision have been broken and repaired during the digging of the sewer system. Transit pipes were used primarily in the subdivision and Kusek stated that they should be replaced in the future with plastic. Mekely stated that he and Bruce Harrison are keeping records of mains and tiles for future reference and map making.
	Illinois EPA sent a letter explaining supply testing program. The village has never taken part in this testing program. A second mailing will be sent in June. Kusek stated that Test, Inc. works with the EPA and does all of the same testing. No action taken at this time.
	Police Report - Copeland asked permission to put a notice in the paper pertaining to inoperable vehicles. He will be allowed. Also informed the board that he is having trouble with his radio in the squad car. Presthus will forward Ragan Radio's phone number to him.
	Engineering - Kusek stated that Ossola's trucks are traveling only the streets they need to be on this spring. Albert Avenue is totally torn up and some spots on Walter Avenue as of this date are torn up. The County will be resurfacing Main Street sometime this summer. Approximate cost of the village will be $27,000.00. The village will be paying for mainly the grinding down and resurfacing of the parking spots from Rt. 89 to Railroad tracks. The county will pay for center striping and the village will pay parking spot striping. The village will have no cost of moving equipment since it will be here for the county.
	PCEMA - No report
	Baseball - Trustee Lenkaitis is taking over baseball and working closely with Magnolia. She stated that some McNabb kids wanted to play for Hennepin, but that has now been resolved. McNabb and Magnolia will be combined this year. With McNabb having 2 teams which will be Little League, which now has 10 players, and Girl's Instructional (7,8 and 9 yr olds) which has approximately 16 players. Magnolia will have Minor League with 12 players, Little League Girls, and Boys Instructional. At this time there will be no T-Ball. Presthus stated that Little League and Minor League would be under McNabb Charter because Magnolia doesn't have one. The new uniforms purchased this year will have M & M (Magnolia and McNabb) printed on them. Uniforms will be returned to the Baseball Association at the end of the season for use the next year. Lenkaitis informed the board that Hennepin and Magnolia have waived registration fees and asked the board if McNabb could do the same. Trustee Acuncius made a motion to waive registration fees and return all collected registration fees and pay charter fees out of the baseball fund, Lenkaitis seconded, motion carried. Edens then made a motion to purchase uniforms with baseball association monies with a second from Trone. Motion carried. Lenkaitis stated that summer ball season starts in April this year and ends the end of June.

Old Business

	Bob Steele informed Clerk Harrison that he will not act as Village Freedom of Information Officer (FOIO). Trustee Acuncius will try to find an outline of requirements.
	Judd Construction has not been in town to do the project on 10th Street or fix the hole on 7th Street. Mekely will contact them. If not interested in completing the project, Big D Earthmovers will be contacted again.

New Business

	Frank McNaughton had contacted Mayor Presthus concerning a bush that was knocked over while snowplowing. He wanted it replaced. Clerk and Treasurer both stated that they noticed no torn out bushes on his property. No action taken at this time.
	Clerk Harrison informed the board that she has been looking for new liquor license certificates for months. She contacted Jennifer Peterson in Hennepin who informed her that she designs her own on the computer. Harrison has contacted Bob Steele to verify. He has given his ok. Acuncius made a motion to accept the liquor license as presented to the board with a second coming from Edens. Motion carried.
	Town wide garage sales are Saturday, May 1 with town wide clean-up day on Tuesday, May 4th.
	McNabb - Magnolia Jr. Women's Club will be hosting their annual Easter Egg Hunt on Saturday, March 27 starting at 10:00 AM at Coleman Park. Rain date is April 3.
	Clerk Harrison stated that she will be out of the country most of July - asked if she would be allowed to send out water meter cards in the middle of June, instead of the end of June. Board approved.
	Mayor Presthus discussed with the board the celebration we will be hosting in July. He has reserved Blood, Sweat and Gears for a cruise-in on Saturday, July 24 beginning at noon until 6 or 7 pm. The village will present dash plaques to the first 50 or 75 entries.
	We will host the Movie In The Park after the cruise in. The concession stand will be open for business throughout the day. McNabb - Magnolia Jrs. will be asked to hold a bake sale. In the evening, a pork chop dinner will be served. FFA was suggested to help with this dinner. Friday night will consist of a DJ and beer tent. Will look into having the Fire Dept. host this event. Dram shop insurance will have to be purchased. Presthus will work on getting flyers made up and printed. Rod Thorson / WLPO and Shannon Crawley / News Tribune will be contacted for advertisement.

There was no further business. Next meeting is April 14. Trone made a motion to adjourn with a second from Lenkaitis. Motion carried.

The President and Board of Trustees met in regular session on Wednesday, February 10, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Edens, Pletsch, and Trone, and Clerk Harrison. Absent were Trustee Brown and Treasurer Ehrhardt.

The minutes of the January 13, 2010 meeting were approved as sent by Trustee Edens and seconded by Trustee Acuncius. Motion carried.

The board was informed that we are over budget for engineering fees in the General Fund. Ehrhardt has spoken to Arch Hopkins and he has stated that he will reappropriate it to the sewer fund at audit time. Pletsch then made a motion to accept the financial report ending January 31, 2010 with a second coming from Trustee Trone. Motion carried.

Bills were presented for payment. Trone questioned the bill for tires for the town truck - the amount per tire was correct. There was no further discussion. Edens made a motion to pay bills as presented with a second from Trone. Motion carried.

Communications

	Thank you from Diane Hundley Family
	Bureau/Putnam County Health Dept. (1) Mosquito training (2) Information on temporary food licensing
	Locker Room - special on baseballs - $26.95 / dozen
	Illinois Valley Center for Independent Living - Cynthia Panizzi - will contact to have her attend March meeting. Village needs to be ADA compliant.
	Granville Rotary - donation for Afterglow. Edens made a motion to donate $200 with a second from Trone. Motion carried.
	Julie, Inc. - received information on new billing fee structure effective 2011
	Illinois Retail Merchants Association - information on rebates on energy efficient appliances

Guests

Fred Hartenbower from HiHart Internet was present to inform the board about his wireless internet business and propose installing satellite antennae's (similar to Direct TV antennaes) to the water tower to begin in March, 2010. His internet will service the whole village within a 10-mile radius. At this time, he is working in conjunction with McNabb Telephone. He would like to attach 3 antennae's to the railing of the catwalk on the tower. There would be no drilling in the water tower itself.

There will be no cost to the Village. A sample contract was given to Bob Steele for review, which states: the village would get (2) free Internet sites and 3% of gross.

Fees for he wireless internet are as follows: $100 (one-time fee) installation fee - $40 / month for 1.5K and $65/month for 3.0 K.

No action taken at this time. Board will discuss further at the March meeting when w have a full board.

Standing Business

	Zoning and Planning: Presthus presented a proposal from NCICG for zoning maps, which include GIS data for the village. The proposal includes: (6) 11 x 7 maps and (2) 30 x 40 maps for $550.00. One map of each size will be laminated. After discussion, Trone made a motion to accept the proposal with a second from Acuncius. Motion carried.
	Water and Maintenance: Mekely informed the board of no extra leakage at this time in the pump.
	Bob Steele was in attendance to discuss the problem we are having with a resident complying with the Identity Theft Ordinance. Until the requirements are fulfilled, they will have no water service. He stated that Notice of Violation could be enforced.
	Police Report : No report this month. Acuncius stated that we would begin to receive an extra $20 police vehicle fee for every ticket written. Harrison stated that we have been receiving this fee for a couple of months.
	Engineering: Kusek presented to the board Pay Request #2 to Ossola Construction in the amount of $94,177.34. 13% completed as of this date. Acuncius made a mtion to pay with a second from Pletsch. Motion carried. Kusek also presented a pay rquest from DJ Sickley in the amount of $9,669.60 for bonding. Edens made a motion to pay with a second from Trone. Motion carried. Jack Kusek has been in contact with the Norfolk - Southern Railroad. They have proposed a charge of $6,000.00 to run sewer under the tracks. $5,000 of this money would be a one-time license fee with $1,000 insurance costs. Acuncius made a motion to pay this amount to Norfolk - Southern Railroad with a second from Trone. Motion carried.
	There was discussion concerning the 68' right of way on the east side of the railroad tracks. Kusek thought that the village owned this, but property owners stated that they are owners. Kusek will look into this matter.
	Trustee Edens stated that there is an attachment point stubbed into his yard and inquired if it could be moved because of a prior commitment of installation of a pool. Kusek will talk to Ossola's and get back to Edens.
	PCMA Report - Presthus read report to board
	Baseball Report - February 13 and 27 - sign up at Village Hall

Old Business

	Acuncius stated that there are 2 trees west of the park driveway between the volleyball and basketball courts that need to be removed. Will get estimate and have them removed when the 4 hrs. of already approved trimming is done.
	Mayor Presthus informed the board that Stephanie Fusinato is still interested and will remain Zoning Officer for the village for the present time.
	Trustee Acuncius stated that the Baseball Association would be receiving a scoreboard for the softball diamond. The Rotary is donating it with no cost to the Village. It should be installed by the beginning of the season.
	Acuncius stated that the garbage receptacle company is not located in Illinois. Not possible to have someone pick them up. They will be shipped for the cost of $210.00.
	Leo McCauley informed the board that he is not able to continue mowing for the Village. Bob Mekely will do the mowing this season. Mayor Presthus thanked Leo for his years of helping the village.

New Business

	Trustee Trone made a motion to enter into a new contract with TEST, Inc. in the amount of $367.84 per month. Acuncius seconded, motion carried. It is an approximate increase of $10 / month.
	Jill Ketter has sent an email to Clerk Harrison stating that the Village needs to decide if we want to keep the future site of the sewer plant in the CRP program. It was decided to enter into another agreement with Laurie Glenn and remain the same. After the sewer project is completed - Bob Mekely could possible do the maintenance.
	Acuncius has talked to a representative from the Illinois Rural Water Association about possible membership. It is based on water hook ups and our approximate prorated dues would be $76.25 (Feb - Jun 2010). They provide training at a reduced amount and equipment for free or reduced cost. Edens made a motion to join with a second coming from Trone. Motion carried.
	Acuncius informed the board that we are required to appoint an FOIO (Freedom of Information Officer) for the village. Deadline is 6/1/2010. The appointee will have 30 days to complete an online course after appointment. Jack Kusek suggested contacting Bob Steele to see if he could satisfy that appointment.
	The subdivision waterway needs to be cleaned out again. Jack Kusek will check into seeing if Illinois Rural Water Association can help with this project.
	The black tube-like enclosure around the park equipment is coming apart. Will be checked in the spring.
	There are streets in the village in need of repair. Streets and alleys committee will look at them when the weather breaks. Jack Kusek will talk to Ossola's about using only certain streets in the spring.
	A new law was talked about concerning the use of golf carts, ATV's and mini bikes in the village. At this time, Officer Copeland is handling any problems or situations that arise. The law states that the village needs to have an ordinance in place stating that they are prohibited from running on the streets. There was discussion on this subject and will be discussed further at the next board meeting. Bob Steele will also be contacted for his input.
	Trustee Acuncius would like to hold a town meeting on the sewer project. Kusek suggested waiting until June or July, as it is early in the porject.
	An invoice from Spring Green was discussed for spring, summer and fall applications. No action was taken.

There was no further business. Next meeting will be March 10. Edens made a motion to adjourn with a second coming from Pletsch. Meeting was adjourned.

The President and Board of Trustees met in regular session on Wednesday, January 13, 2010. Roll call was taken. Present were Mayor Presthus, Trustees Acuncius, Brown, Edens, Lenkaitis, and Trone, Treasurer Ehrhardt and Clerk Harrison. The minutes of the December 2009 meeting were approved as sent by Trustee Brown, seconded by Trustee Lenkaitis, motion carried.

The Treasurer's report was given. Treasurer Ehrhardt informed the board that we received a $4200 check from Ameren IP for franchise fee for this year. Acuncius then made a motion to accept the financial report ending 12/31/09 with a second coming from Trustee Pletsch. Motion carried.

The bills were submitted for approval. Treasurer Ehrhardt stated that we received a large bill from McClure Engineering in the amount of $14,379.00 and also $1,040.89 to the EPA FOR 2009 AND 2010 sewer system permit fees. Ehrhardt also suggested appropriating more money for engineering fees for 2010/2011 fiscal year. After discussion, Edens made a motion to pay bills as presented with a second from Trustee Acuncius. Motion carried.

COMMUNICATIONS

	NCICG - handouts on recycling, NCICG newsletter, and EDD news
	Country Corner Convenience Store - thank you for plant
	Christmas Card from McCLure Engineering
	Freedom House - request for donation
	American Red Cross - IV Chapter - request for donation
	Illinois Institute for Rural Affairs conference - Peoria - March 3-4
	IL EPA - Unsewered communities' compliance commitment approval

STANDING BUSINESS

	Zoning and Planning Report - no report - there will be no zoning codification meeting in February
	Water and Maintenance Report - Bob Mekley informed the board that he had new belts and new gas lines installed on the village truck. The truck is in need of 4 new back tires. Bids were received from Jack's Gas in the amount of $185 / each - mounted and balanced. Other bid received was $130-$140 each tire - no mounting or balancing. Trustee Acuncius made a motion to purchase the tires from Jack's Gas and have them mounted and balanced. Brown seconded, motion carried.
	Mekely informed the board there was a leak in the library roof into the bathroom - also a report of sewer smell.
	Homeowner at 421 West 9th St. has a resident living in the house. This has just been brought to our attention. Owner has been contacted and informed that the village now needs $100 water deposit, 2 forms of identification to satisfy our Identity Theft Oridinance, and current water meter reading. Board was also informed that when homeowner moved from village - they left an unpaid water bill of $60.00. Board members stated the unpaid water bill needs to be paid along with all other requirements satisfied. Water has been shut off at the residence at this time.
	Board was informed that Ossola Construction hit two water lines yesterday (1/12/10).
	No salt has been purchased as of this date.
	Police Report - report read to board
	PC EMA - no report
	Baseball Report - there was a meeting last Sunday night - Presthus not able to attend.

OLD BUSINESS

Trustee Acuncius reported on the garbage receptacles for Main Street. McBABA will be purchasing (1) and the Village (3). After discussion, Edens made a motion to purchase (3) 38-gallong garbage receptacles - colore: beige. Brown seconded this motion, motion carried. Acuncius will talk to Bob Cofoid to see if he can pick them up in his covered trailer to save on shipping charges.

NEW BUSINESS

	After discussion at last meeting, Clerk Harrison cancelled on of the three village cell phones. New contract has nationwide calling - there is an approximate cost saving of $20 / month.
	Trustee Edens informed the board that Jennifer Ibarra would like permission to plant a tree in Coleman Park in memory of her Mother, Judy Chambers. Edens made a motion to allow the planting, Lenkaitis seconded, motion carried.
	Acuncius met with a gentleman from Illinois Rural Water Association. Will see if he can attend February's meeting.
	Jack Kusek is in contact with the railroad company to come up with a fair price to get a permit to cross the tracks for the sewer system. As of this date, cost to the village will be $16,000. Kusek states this is way to pricey. Mayor Presthus will contact Senator Dahl to see if he can help in this negotiation.
	Jack Kusek reported to the board that there has been an increase in wage amount from the time the sewer contract was bid and the time the project actually started. Over the life of the project, the wage amount will be $22,000 more due to the increase in the union scale amounts. A motion was made to accept this increase by Trustee Brown and seconded by Trustee Acuncius. Motion carried.
	Kusek also submitted a request for payment from JW Ossola Construction Company for work done to date. The amount is $51,319.02. A motion was made by Edens to approve this payment, seconded by Brown. Motion carried. This will now be submitted to NCICG for payment from the grant monies. There will be 10% retained from payment every month until the project is completed satisfactorily.

There was no further business. Next meeting will be held on Wednesday, Feb. 10th. Trustee Brown made a motion for adjournment. Seconded by Lenkaitis. Motion carried.

Patricia Harrison / Village Clerk

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Copyright © 2008 Village of McNabb